How to Get Organised – 7 Basic Steps
Let’s face it, Life is Busy! Balancing a job, activities, keeping up with the housework and a social life can get pretty hectic. If you constantly feel like you’re running around and never get anything accomplished … We’ve made it simple with these 7 steps. Organisation is all about setting priorities, and finding the right systems and routines that work for you to make tasks easier to navigate. So start flexing your organisational muscles and take action. After all, Change in its most simplistic form – is a new routine. Lets go...
Get into the habit of writing out a “To-Do List” the night before. Anything and everything you need to remember should be written down where you can easily find it. Be it in your diary, your smartphone, a planner, a whiteboard, or a calendar or perhaps you prefer a simple notepad. However which way you choose to write out your list, it is essential to 'check in' when accomplishing your tasks.
List and Do the most important/urgent tasks first. Stop procrastinating. Just get it done and out of the way. The tasks that are least important can wait (a little) but will still need to be completed. If not, remove it from the list altogether or list it on the “someday” list.
There is a sense of achievement when you tick off your completed tasks and it’s a great confidence builder!
2. Set Realistic Time Frames
Have you heard the saying, Busy people get things done? They do. Their decision making skills are piqued and they rarely waste time. Set realistic time frames to complete your tasks at hand and don’t make the mistake of setting short time frames that can throw your day or week into disarray and chaos. If you know it is going to take you up to two hours to clean the house, then don’t allocate an hour. If you know it will take approximately an hour to write a report, then allow for that. It’s essentially about time management. Master this and you’re half way there. Reduce unnecessary interruptions such as extended ‘gossip time’ in the office or amongst friends, (even though we all love a good gossip sesh!) it can be a major time churner. This also includes checking your Facebook, emails or other social media - keep it limited. It is important to set your boundaries and learn the value of YOUR time and others will soon reflect that.
3. Do It | Delegate It | Defer It | Drop It
Any task can be divvied up into these four simple rules: If you can Do It, then take action and do it immediately. If you trust someone and/or is qualified to do the task then Delegate It to free up your time for more important tasks or chores. If a job does not need to be done now then Defer It for later. Drop It altogether if it serves you no purpose, is a waste of time or put it in the “someday” file, if necessary.
4. Put it Away
It is such a simple thing to do when you get into the routine of doing so. Consciously put away any tool, item, clothing, kitchen utensils (and the list goes on) immediately after using it or buying something new. This way everything has an allocated spot and you’ll know where to find it the next time you need to use it, particularly if the shelves, drawers, containers are labelled. (Also see No. 6 Labels, below). Putting away items instantly will clear up valuable space in your work or home environment and prevent the build-up of clutter from reoccurring.
Declutter twice a year, minimum. They say a cluttered home is a cluttered mind. It can be quite cathartic when you declutter all that no longer serves a purpose in your life. Be it, old clothes that you never wear, worn out shoes, broken items, kitchen stuff, and even toxic people. To reduce clutter one step at a time you can start by getting rid of 10 items a day for one month. Start with one room and work your way through your home, then your office. If you don’t Use It, Love it, Need it or Enjoy it – then throw it out or donate it to a deserving charity. There are also groups on social media where you can sell your stuff. Decluttering can surprisingly make you think clearer, increase productivity and positively impact your mood – all because ‘you cleared it out’ (in more ways than one).
6. Label It | File It
Here’s the bonus of labelling. You only have to do it once! The more things that are labelled the better. Keeping your life organised means storing or filing things properly by clearly labelling items in storage spaces. Use different colours to help you organise your stuff such as different folders or tags for paper work, or different coloured containers for different types of items so they are easily visible and accessible. Store similar items together such as stationery and rarely used items such as craft material can be stored out of sight.
7. Have Spare Time Up Your Sleeve for the Unexpected
Life is unpredictable and unexpected things can happen. It is a good idea to allocate a small amount of time each week to compensate for unforeseen jobs, activities or incidents or use this time to catch up with things that you have missed during the week.
Organisation is a skill learned over time. You will find your rhythm as to what system and routine best works for you. Just remember that change in its most simplistic form – is a new routine. You will work more efficiently and effectively by developing solid organisational skills which are the cornerstone to a fun and functional work-lifestyle balance and it is tremendously satisfying when things run smoothly.
Remember if you ‘Love it, Cover it!’
Maria Kazzi | Kazzi Kovers
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